Before entering Charges, attach to a Reference Batch. Close the Reference Batch when finished reviewing the Charges. If the Reference Batch is left open, the Charges will not batch.
Use one of the ways below to access the Post Charge screen.
Enter information in the fields and press the Tab key to move to the next field.
Facility: Facility where the service was performed.
Place of Service: Where the service took place.
This is the Claim level POS and will default from the Facility Setup.
The Claim Level POS can be changed manually here, and as the line items are entered on a new Charge, the POS will reflect the change.
However, if a POS was set up on the Procedure (CPT) Code, the line item CPT will default from the Procedure Code Library.
If all line items have the same POS, the Claim level POS will be overridden by the POS on the line items.
Rendering: Provider who performed the service.
The Rendering is not transmitted on an Electronic Claim, but is often used for reporting purposes.
The Rendering's NPI does print on the HCFA in Box 24j.
Billing: Populates from your entry in the Rendering field.
If the Billing Provider is different than the Rendering Provider, you will need to change it.
The Billing Provider is sent on the electronic claim in loop 2310B as the Rendering Provider.
This field can be used when the Rendering Provider needs to send claims under a Supervising or Attending Provider.
Referring: Use the Lookup icon to choose the Referring physician. Some insurances require a Referring provider.
Supervising: This is the Provider who is supervising another Provider. This is used in Incident To billing.
Populates ANSI Loop 2310D (2310E on the ANSI Preview in the System).
The Provider Name and NPI with the qualifier "DQ" will populate in HCFA Box 17.
Statement: The Statement Profile defaults to the Profile chosen on the Patient Demographics screen but can be changed here.
Example: Choose Hold Statement if you do not want to send a Statement for this Encounter.
This overrides the choice in Patient Demographics. All other Encounters will be sent on the Statement.
Admitted: Mostly used for In Patient and Out Patient Encounters. This can be left blank if not applicable.
Discharged: Same as above.
ANSI Field: Provide additional information in reference to a specific service and certain specialties. For a Note to be submitted on a Claim, use the ANSI Field above. In the ANSI Field, enter CLMNOTE or select it using the Lookup icon.
Tab out of the field.
Enter the Note in the popup.
Select Save [F2].
Accident: Enter accident details (important for Worker's Compensation). This will default from the Case if information is entered in the Case. Learn More: Related Causes
Template: Charge Templates can be built in the Charge Template Library.
Choosing a Template will complete the information automatically that is set up on the Charge Template.
Claim Note: Enter a Claim Note. This note is internal only and is not submitted on the claim.
On the Procedure Lines, the Diagnosis Codes are represented with a number or letter.
Learn More: Link or Unlink Diagnosis Codes on a Specific Line
Tab twice after the last Diagnosis Code has been entered to take you to the DOS field in the Procedure Panel.
If you leave the Modify Charge screen without saving, the Copay will not be applied.