Reference Batch Overview

Reference Batch Overview

Basic Use of a Reference Batch

Using Reference Batches provides a way to balance daily transactions and improve the auditing process.

  • When you enter financial transactions, such as Charges, Payments, and Adjustments), you must be attached to a Reference Batch.

  • A Reference Batch can be Open, Closed, or Archived.

  • If you are attached to an Open Reference Batch, you can make adjustments and edits to any transaction contained in the Reference Batch (permission driven).

  • The Date used in the Reference Batch is recorded as the Post Date for all transactions in the Batch.

    • Most Reports default to the Post Date which is controlled by the date used in the Reference Batch and is key to closing a month's financials.

Access Reference Batches

  1. The Reference Batch link is on the top right of your screen below the System Icons.

  1. Enter rb in the Navigation Search Box located on the top left of your screen.

  1. On the Home Dashboard, select the Reference Batches button.

Learn More

  1. Add and Modify a Reference Batch

  2. Open, Close, Attach, and Detach Reference Batch

  3. Reference Batch List and Details

  4. Reconcile Reference Batch Receipts

  5. Move an Encounter or Receipt

  6. Validation Error: You must be attached to a reference batch...Reference Batch System Settings







    • Related Articles

    • Add/Modify a Reference Batch

      On the Reference Batch List screen, you can add or modify a Reference Batch. Add a Reference Batch From the Reference Batch List page, select Add to create a new Reference Batch. The Batch Status defaults to Opened. Add a Description for the items to ...

    • Create an Invoice Receipt and Post Invoice Payments

      Create an Invoice Receipt and Post Invoice Payments If you intend to use Invoices or Post Invoice Payments, you must add the System Setting: Admin > System Settings > General > INVOICE = Yes. Even if you do not send Invoices, the System Setting must ...

    • Reports Criteria Overview

      Most Reports default to the Post Date which is controlled by the date used in the Reference Batch. My Reports Panel: The Reports that the User has run are shown in this Panel. You can choose to see Unread reports only. Report History: This is the ...

    • Payments, Receipts, and Escrow Overview

      Receipt vs. Payment information The System is an Encounter/Charge based Accounting System. Receipts and Payments are fundamentally different. The Receipt holds the details of the money received, who the Payer is, how much was deposited in the bank. A ...

    • Reconcile Reference Batch Receipts

      Reconcile Reference Batch Receipts Reference Batches can be used to reconcile your receipts. Compare the Receipts column with the Payments column. The Receipts column represents the amount that was entered when the receipt was created, and the ...