Incoming Mappings

Incoming Mappings

As charges are created in your Clinical Documentation, the clinical terminology may need to be mapped to the correct items in the Billing Libraries. This may occur frequently after initially going live on the System, but should taper off quickly after the first few weeks.

 

The Encounters associated with the Incoming Mappings will not show on the Incomplete Charge Review screen until the mappings are completed.

 

For easy access, pin the HL7 Interface panel to the Home Dashboard by selecting the pin icon on the top right.

Map "Incoming Mappings"

You will be alerted that mappings are needed when the font on the Incoming Mappings button changes to red. Once the mapping is completed, all incoming messages that were being held for that mapping will be released for review.

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  1. Select Interface on the Left Side Menu.
  2. Select the Incoming Mappings button.
  3. The links to the messages in question will be in the Filter Criteria panel. Select the link.
  4. In the Messages table, select Map.
  5. On the Interface Mapping panel, select the PM Value to map to the External Value.
  • Example: If the External Value is Jane Doe, MD but the PM ID is JD, you would choose JD for the PM Value.
  1. Select Save [F2].
  • Continue to map each link that is in the Filter Criteria panel.



Add a Value to Your Billing Libraries


If the value does not exist in the Billing Libraries:

  1. Select the Lookup icon on the PM Value field to open the Lookup Table pop-up screen.

  1. From the Lookup Table screen, choose Add to create the value.

 

  1. On the Add/Modify Lookup Table Items screen, enter the Code.

  2. Enter the Description for the new value.

  3. Select Save [F2].

After the value is added, the External Value can be mapped to the newly created Billing Library value.



Example: A Procedure Code is produced from your clinical documentation, and the CPT® appears on the Incoming Mappings screen to be mapped. This CPT is used in-house only and should not be sent to the Payer, such as a Product that is available for purchase by the Patient. The CPT should be added to the Billing Procedure Code Library as a Patient Only Charge. After the Procedure Code is added, the mapping can be completed.



 


Map to Nothing/Blank or Null


If the value comes in as blank, it is possible to map it to blank.


For example, if the State came in blank for the External Value, the PM Value field can be left blank. In the background table, a blank State shows as "Null". 


Please note that key information, like an insurance or Procedure Code, should not be mapped to 'blank', Add the value to the Billing Libraries so that it can be mapped before the charges are created on the Incomplete Charge Management screen.
  1. Select Map.
  2. Leave the PM Value field blank.
  3. Save [F2].




CPT® copyright 2019 American Medical Association. All rights reserved.

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