What is the difference between Voiding and Refunding Credit Card Payments?
If a payment is stopped the same day it was captured, it is considered a Void. The Receipt Dashboard has a Void button. If the funds have already been settled, the button changes to Refund.
The Receipt is deleted and a message is sent to the Credit Card Vendor to Void the payment. The Receipt History displays where the Transaction can be viewed.
To View the deleted Receipt, select include on the Deleted field on the Receipts History screen.
The Void feature is only available on the day the credit card was run. If you do not see this button, your Site Admin can change your permissions. See Permissions and Roles Management.
If it is the day after the receipt is run, use the Refund process. It is not recommended to perform the void from the Nexio website.
***A Refund Receipt cannot be deleted after it has been Processed.
If a Credit Card Payment is stopped after the day it was captured, it is considered a Patient Refund.
To Refund a Credit Card, connect to a Reference Batch.
The Processed Refund is listed in the Merchant Processor Log panel.