Post Payment as a Note on ERA

Post Payment as a Note on ERA

Post as Note is used when you want to capture the Remittance denial adjudication information without financially impacting the Encounter. This keeps the line item from being written off in order to resubmit the Claim after it has been worked.


Do not use Post as Note to post Payments because the money will remain in Escrow unposted. All money on a remit should be posted.

This feature is available in ERA Payment posting as a Claim action. These generally kick out on Hold or Denial Worklist (DW). If there is money paid on one line item and not paid on another line item, the Payment must be posted, but the line that did not pay can be Posted as a Note.


The Entire Claim was Denied

  1. Use the Claim Action dropdown on the Manage Electronic Remittance Item screen to choose Post As Note/Leave Balance. 
  2. Select Custom Worklist (CW) in the Change Remit Status/Worklist field.
  3. Custom Worklist: Select the Worklist where you want to send this ERA Remit for someone to work.
  4. Enter a Note which will appear in the Worklist, and if the Save as Billing Note is selected, the note will be displayed on the Encounter.
  5. Select Save [F2].


Payment on a Line Item and Denial on Another Line Item

This cannot be used on a Secondary Payment because there is not an option to Post as Remitted.

  1. Use the Claim Action dropdown to choose -Procedure Specific-. This opens the Action column on each line item.
  2. On the line item(s) that paid, select Post as Remitted from the Action dropdown.
  3. On the line item(s) that denied, select Post As Note/Leave Balance.
  4. Select Custom Worklist (CW) in the Change Remit Status/Worklist field.
  5. Custom Worklist: Select the Worklist where you want to send this ERA Remit for someone to work.
  6. Enter a Note which will appear in the Worklist, and if the Save as Billing Note is selected, the note will be displayed on the Encounter.
  7. Select Save [F2].



Learn More

    • Related Articles

    • Post as Note on Manually Posted Payment (Denials)

      Post as Note on Manually Posted Payment (Denials) When a zero payment is received for one or more line items, the zero payment can be posted for information only without writing it off. Use the Post as Note checkbox or enter NOTE in the Other Code ...
    • Post/Apply an ERA

      Reference Batch Received Date By default, the Received Date is populated by the Paid Date on the ERA File. If you want the Received Date to be a different Date, there is a System Setting to allow the entry of a Received Date on the Reference Batch ...
    • Post an Insurance Payment Manually

      Before posting, add an Insurance Receipt for the full amount of the check. Manually Post a Primary Insurance Payment Using the Receipt that was created for this payment, select the Post button. Enter the Encounter number preceded by an e (e1234) and ...
    • Create and Post a Patient Receipt/Payment Manually

      Create a Patient Receipt Manually If the Copay was not entered during the Check-in/Check-out workflow, or if your Practice does not use the Calendar, there are several ways to create a Patient Receipt. Enter NR in the Navigation box (Go-Cuts) ...
    • Manually Post an ERA Remit

      If the ERA cannot be posted electronically, the Manual Post button can be used or manually post as you would a Paper Remit. Use the Manual Post button to Post a Remit Select the Remit number. Select the Manual Post button. Tab out of the Patient ...