This is your Physical Address and Remit Address.

• Set up your Physical Address as your Billing Location where services are rendered. This is the physical address that the Payer has on record.
• If you have a PO Box where remits/checks are sent from the Payer, you will need to set up a Pay To Address as well.

The Location ID will be used in the Billing/Rendering Provider Library to link the Provider to the correct Pay To/Billing Location.

1. Select Libraries from the left menu.
2. Select Pay To/Billing Locations button.

3. Select Add to enter the physical location of your Billing Office that will be used for billing.

4. ID: Can be a short alpha-numeric value (this ID cannot be changed after this page is saved)
5. Name: Legal name of the practice
6. Abbreviation: Most clients use the same one that was used for ID. This is used on reports and on screens where space is limited
7. EIN (Tax ID): Tax ID for practice billing
8. NPI: Practice NPI
9. Taxonomy Code: Some payers are requiring a Taxonomy Code. Use the magnifying glass for lookup, or manually enter the practice taxonomy
10. Active: Marked Active by default
11. Phone: Office Phone number
12. Fax: Optional
13. Street Address, City, State, Zip: Enter the Practice's physical address
14. Paper Claim Address: Check the box beside Copy (This is the address that shows on a paper claim in Box 33 and must be here for it to show on the HCFA.)
15. Use as Receipt Address/Patient Ledger NPI: This setting is useful if your organization has multiple Pay To records to accommodate multiple NPIs and/or addresses.

• Use a Receipt Address: If generating Receipts from the system (using PDF Merge) with a Practice Address on them, the System will determine which address to put on a receipt in the following order of priority:

1. The Facility on the attached Reference Batch, if a Facility has been designated
2. The Pay To/Billing Address that has been selected using this setting
3. The corporate Practice Address on record (call Support to have this addressed changed)

• Use for the NPI displayed on the Patient Ledger: The NPI on the selected Pay To record will be used for the Patient Ledger Report.

• Please note that only one Pay To record can have this option selected, so selecting one will replace any previous selection.

16. Select Save [F2].

Post Office Box

If the practice has a PO Box where the mail is received, you need to add a Pay To Location.

1. ID: PayTo or other short ID of your choice
2. Name: Legal name of the Practice
3. Abbreviation: PayTo or short abbreviation of your choice
4. EIN, NPI, and Taxonomy Code are not needed on the Pay To Location.
5. Active: Defaults to checked
6. Phone: Office Phone number is mandatory.
7. Street Address, City, State, & Zip: This will be the PO Box address
8. Block Address: Check the box beside Copy

• This is the address that shows on a paper claims in HCFA Box 33, UB Box 2, and Dental Box 48.
• You can use this field to shorten the address to fit in the box on the Paper Claim.

• If the field is left blank, the address will default to the Address in the Address panel.

9. Select the checkbox to use the Address on the Patient Receipt and use the NPI on the Ledger.
10. Select Save [F2].

Deactivate a Billing Location

If you have entered a Billing Location in error, it can be deactivated.

1. In the Pay To/Billing Location Library, select Edit next to the location to modify.
2. Deselect the Active checkbox.
3. Select Save [F2].